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Private Events

Two ways to run your private event

Every private Learnit workshop comes down to one decision: do you want us to handle registration and reminders for you, or would you rather run it on your own platform? Everything else follows from that answer.

Pick your path

Both paths deliver the same workshop with the same facilitator. The difference is who manages the logistics around it.

Option 1 · Most common

We host it

Your participants create a login on the Learnit Portal, and everything they need lives there. You share a link; we handle the rest.

Learnit handles

  • Registration and enrollment
  • All coordinator and learner reminders
  • Calendar (iCal) links for every session
  • Pre-work and post-work delivery
  • Evaluations, with results in your admin portal

You handle

  • Sharing the registration link with your people

Best when you want visibility into who enrolled and how the sessions landed, without adding work to your plate.

Option 2

You host it

Prefer to keep it inside your own systems? We run the workshop on your Zoom link and provide the materials. Bookings and communication stay with you.

Learnit handles

  • The facilitator and the session itself
  • All workshop materials, delivered to you

You handle

  • The Zoom link and meeting setup
  • Bookings and your participant roster
  • All reminders and calendar invites
  • Distributing materials to participants

Best when your team needs sessions to live on your own platform, or your roster is already set and managed internally.

If we host it, two ways learners register

Both links take a participant through creating their Learnit account. What differs is how much you have decided in advance.

Program Link

Create an account, then choose your own workshop dates.

Ideal for

  • An open enrollment program
  • Participants you have not named yet
  • Giving people a menu of dates to pick from

Direct Course Link

Create an account and enroll straight into one specific workshop.

Ideal for

  • A single workshop or a defined series
  • A roster you have already decided on
  • Getting a known group into a known date fast

Reminder schedule

Once dates and topics are set, reminders go out automatically on this cadence. If you are hosting the event yourself, this is the schedule your team would take over.

Coordinator

Logistics confirmations sent to you

  1. 28 days out
  2. 14 days out
  3. 7 days out
  4. 1 day out

Learners

Registration and session reminders

  1. Upon enrollment
  2. 3 days out
  3. 1 day out
  4. 1 hour out

Day of the workshop

What participants experience once the sessions are on the calendar.

How learners join

Participants can get into their session from the Learner Portal, from the iCal link on their calendar, from the Learnit homepage, or straight from a reminder email — whichever they reach for first.

Facilitators log in 30 minutes before the session starts.

Evaluations

Participants receive the Learnit evaluation link at the end of class, and it stays available in the portal.

Evaluation data flows to you in the administrative portal, so you can see how each session landed.

Good to know

Sessions are conducted on Zoom.

Human Skills session recordings are never distributed.

Pre-work and post-work are available to participants on the Learning Portal.

Questions during the program

Your Learnit customer success team is your point of contact for scheduling changes, roster updates, and anything logistical that comes up between now and the last session.

Reach us at MyCSM@learnit.com.

One decision to make. Confirm which option you want before dates are finalized — registration links and the reminder cadence are built off that choice.

Not sure which path fits?

Your customer success manager can walk through both with you and have the registration links ready the same week.

Talk to your CSM →